Compass Children's Center and Compass Clara House Helen Hawk Children's Center use the Childcare Tracker to track while children are enrolled in their programs. Use this article to learn how to enroll new children. If you are a staff person at CCSS and want to create a childcare tracker click here.
For CCC
1. Go to the Case Record of the Main Client for your program.
2. Hover over the Childcare Tracker related list and click on New
3. Choose the Childcare Placement tracker type
4. Create on childcare tracker per child receiving services.
For Clara House
If the family has currently or in the past enrolled in Clara House:
1. Go to the Case Record of the Main Client for your program.
2. Hover over Case Participations to make sure all Household members are attached to the Case Record
- If all the family members aren't present, Go to the System section of the Case Record and check the field Mass Create Case Participation and hit Save. This will add the family members to the case record.
3. Hover over the Childcare Tracker related list and click on New
4. Choose the Childcare Placement tracker type
5. Create on childcare tracker per child receiving services.
Note: If the family exits Clara House while the child is still in childcare, then we can keep the childcare tracker active even when the family has exited.
C. If the family was never enrolled at Clara House:
1. Search for the name of the family in the general search bar.
2. If you can't find the family then create a new client by following these instructions
3. Update the Program Status field of the New Case record to Childcare Only
3. Follow steps 2-5 above.